ARTICLE 1: Name

1.1 The name of the organization shall be the Catholic Campus Ministry Board of Catholic Campus Ministry at Clarion University of Pennsylvania, hereafter referred to as the Campus Ministry Board.

2.1 The importance of Catholic Campus Ministry is derived from the church’s mandate to proclaim the Gospel of Jesus Christ, the mandate of Church Law to provide pastoral care specifically to college students, the recommendations of the United States Catholic Conference of Bishops, and the experience of members of the university community who have benefited from its service.

2.2 According to Canon Law, “the diocesan bishop is to have serious pastoral concern for students by erecting a parish for them or by assigning priests for this purpose on a stable basis; he is also to provide for Catholic University centers at universities, even non-Catholic ones, to give assistance, especially spiritual to young people (Canon 831).” Responding to this mandate of the Church, the Campus Ministry Board seeks to assist the Bishop of Erie by ensuring that ministry to Clarion University takes place in an effective manner.

2.4 The Campus Ministry Board is to be a consultative body which assists the Campus Minister in the development and assessment of relevant and effective programs. It shall be accountable to the diocesan Director of Campus Ministry, the diocesan Vicar of Education, and the Bishop of the Diocese of Erie

ARTICLE 3: Duties

3.1 It is the mission of Catholic Campus Ministry at Clarion University to spark and enrich the faith of all members of the university community through meaningful liturgical, intellectual, and social experiences. A primary focus of its efforts is to provide university students with a multifaceted experience of adult Catholic life. The diverse atmosphere of a public university offers both challenges and opportunities with regard to the formation of Catholics who will one day be active participants in the life of society. Toward that end Catholic Campus Ministry strives to form integrated individuals who appreciate the lived tradition of the Catholic Church, who seek theological insight through a commitment to life?long learning, and who seek to contribute positively to the moral life of society.

3.2 The Campus Ministry Board adopts as its own the general goals of Catholic Campus Ministry as recommended by the United States Conference of Catholic Bishops: 
Forming the faith community
Appropriating the Faith
Forming the Christian Conscience
Education for Justice
Facilitating Personal Development
Developing Leaders for the Future

3.3 Each member of the Campus Ministry Board shall actively participate in one of the following standing committees:
Registration
Sacramental Life
Theological Education
Pastoral Care
Development

3.4 The members of the Campus Ministry Board shall be familiar with the United States Catholic Conference of Bishops' pastoral letter Empowered by the Spirit: Campus Ministry Faces the Future as well as materials from the Catholic Campus Ministry Association and any other pertinent information related to campus ministry in a university setting.

3.5 Members of the Campus Ministry Board are expected to attend at least half of all scheduled meetings and to inform the President or Vice-President if they are unable to attend.

4.1 The Campus Ministry Board shall be composed of a stable number of people. Including ex-officio, elected, and appointed members, the number of members should not be less than fifteen nor exceed twenty. A stable number of members in this range will help to ensure that there are enough members of the board to serve as leaders and members of the various standing committees and that the work load be evenly distributed among members.

4.2 Ex-officio members shall include the Campus Minister, the Campus Ministry Intern(s), and the Vice-President of the Newman Association. Since ex-officio members of the board are stake holders in the mission of Campus Ministry, they are to have the opportunity to vote in all matters on which the Campus Ministry Board may vote.

4.3 At least half of the membership of the Campus Ministry Board is to be composed of professionals with university affiliation. Additionally, action will be taken to include as members a representative cross-section of university students. A realistic attempt must be made to ensure that the Campus Ministry Board reflects the diversity of the university community.

4.4 A realistic attempt will be made to include one member of Immaculate Conception Pastoral Council as a member of the Campus Ministry Board. The Campus Ministry Board shall make a clear attempt to foster a cooperative relationship between Catholic Campus Ministry and Immaculate Conception Church.

4.5 With the exception of ecumenical/interfaith appointments, members of the Campus Ministry Board shall be practicing Catholics.

5.1 Nominations for membership shall be secured by the first meeting of the Spring semester. With input from the Campus Ministry Board, the Vice-President shall generate a list of potential candidates for membership on the Campus Ministry Board. The President or Campus Minister shall approach a potential nominee to inquire as to his or her willingness to serve. If the board supports this person's nomination, and he or she is interested, this person becomes a nominee.

5.2 The elected officers shall conduct the election of members at a Campus Ministry Board Meeting. Voting shall take place at the second (last) meeting of the Spring semester.

5.3 Professional members with university affiliation who are elected to the Campus Ministry Board shall serve a term of three years. Student members who are elected to the Campus Ministry Board shall serve a term of one year. Upon the completion of their term, members may be re-nominated and re-elected.

5.4 The President and the Campus Minister shall each have the right to appoint one member of the Campus Ministry Board each year. The purpose of this appointment is to either introduce an interested person to the work of Catholic Campus Ministry or to enlist the services of an individual who can contribute directly to the mission of Campus Ministry.

5.5 Appointed members of the Campus Ministry Board shall serve a term of one year.

5.6 Membership expires at the end of a person's term, through resignation, or through lack of attendance at the majority of either Campus Ministry Board or Standing Committee meetings.

5.7 The Executive Committee may appoint an ecumenical/interfaith representative to the Ministry Board for a term of one year. This appointment is to be separate from the single appointments of the President and Campus Minister.

6.1 Officers of the Campus Ministry Board shall include the President, Vice-President, and Secretary. These officers are to be professional members with university affiliation.

6.2 The President is responsible for convening the Executive Committee in order to set the agenda for upcoming meetings or when a matter must be discussed and the Campus Ministry Board cannot be convened. The President is responsible for convening the Campus Ministry Board and ensuring that the agenda is followed in an effective and timely manner. The President oversees the completion of the year end report to the Director of Campus Ministry of the Diocese of Erie. The President sets meeting dates, times, and locations in such a way that a maximum number of members may attend.

6.3 The Vice-President fulfills the role of the President if the President is unable to do so. Additionally, the Vice-President shall coordinate the nomination of potential members of the Campus Ministry Board.

6.4 The Secretary records the proceedings of each meeting of the Campus Ministry Board and distributes a report of these proceedings to members of the Campus Ministry Board prior to its next meeting.

6.5 Officers are elected through a process of nomination and election by simple majority or acclamation if there is only one nominee. They serve a term of one year which begins with the first meeting of the Fall semester. They may only serve for two consecutive terms. After they have served two consecutive terms, officers may be re-elected to the same office after a one year interval. The nomination and election of officers takes place at the same time as the nomination and election of members

ARTICLE 7: Committees

7.1 Executive Committee. This committee shall be composed of the elected President, Vice-President, and Secretary of the Campus Ministry Board and the Campus Minister.

7.2 Registration. This committee shall be responsible for seeking the most effective means of identifying and registering Catholic members of the Clarion University community, maintaining current files and archives, and developing a list of past participants in Campus Ministry.

7.3 Sacramental Life. The members of this committee shall be responsible for developing the liturgical and sacramental life of the Catholic Community at Clarion University. They shall oversee liturgical music and communication of sacramental and liturgical opportunities and offer input into the effective preaching of the Gospel to the university community.

7.4 Theological Education. This committee shall ensure that the members of the university have access to the theological tradition of the Catholic Church. Special attention shall be paid to developing the ability of Catholics to reflect critically on academic, moral, and cultural issues in light of the Christian faith. This committee shall perform its work primarily in conjunction with the Newman Association.

7.5 Pastoral Care. In addition to the opportunities for spiritual direction and pastoral counseling offered by the Campus Minister, the members of this committee shall work toward developing meaningful opportunities for the social, psychological, and spiritual development of members of the university community.

7.6 Development. This committee shall advise the Campus Minister with regard to the solicitation of donations, communication of significant projects to friends of Campus Ministry, investment of funds, and the financing of long-term projects. Additionally, the committee shall assist the Campus Minister in reporting the financial status of Campus Ministry to the Diocesan Finance Office on a yearly basis.

7.7 Each standing committee mentioned in Article 3.3 shall nominate and elect a chair at their first meeting. This individual shall coordinate the efforts of the group and be the chief line of communication to the Campus Ministry Board. These standing committees may include non-board members as appropriate.

7.8 A temporary committee may be appointed for a given period of time if deemed necessary by the Executive Committee. Any such committee shall be dissolved by a simple majority when it has outlived its designated purpose

ARTICLE 8: Meetings

8.1 The Campus Ministry Board shall meet five times per year. Two meetings shall take place during each academic semester and one during the summer.

8.2 The format of the Campus Ministry Board meeting shall include the following components in their proper order: Opening prayer, approval of minutes, committee reports, new business, open forum, and closing prayer.

8.3 Committee reports shall be distributed in printed form and mailed to members in advance with the agenda. An oral report by the committee chair will be necessary only for the purposes of clarification.

8.4 Each member of the Campus Ministry Board should see the work of each committee as important and necessary. Active interest and discussion of each committee's work is necessary for the effectiveness of the Campus Ministry program and the Campus Minister.

8.5 With the exception of additions or amendments to the Constitution, all matters requiring a vote by members shall require a simple majority of members in attendance to pass.

8.6 Standing committees shall meet as often as necessary.

ARTICLE 9: Assessment and Reporting

9.1 The annual evaluation of the Campus Ministry program shall include an assessment of services provided and future needs. This evaluation shall be formally conducted at the summer meeting of the Campus Ministry Board. Student input shall be solicited before the end of the Spring term. A final report, consisting of the Campus Minister's report and the Campus Ministry Board's report, shall be submitted to the Diocesan Director of Campus Ministry.

9.2 The annual evaluation of the Campus Minister shall likewise be completed at the summer meeting of the Campus Ministry Board.

9.3 The yearly budget shall be developed by the Campus Minister and the Development Committee and presented to the Campus Ministry Board. A final report shall be submitted to the Diocesan Director of Finance.

9.4 The Campus Minister shall distribute a financial report to each member 
of the Campus Ministry Board prior to every meeting. This report is to include the activity of each Campus Ministry account for each month subsequent to the last meeting of the Campus Ministry Board. Expenditure receipts shall be retained for a period of one year in case further review by the Campus Ministry Board is desired, especially in cases of personal reimbursement.

9.5 The Campus Ministry Board shall assess its own effectiveness on a yearly basis.

10.1 A two-thirds majority is required for any change or addition to the Constitution.

10.2 The Campus Ministry Board is to seek ratification of any changes or additions to the Constitution by the Diocesan Director of Campus Ministry and, if possible, by the Bishop of Erie.